207 lines
22 KiB
HTML
207 lines
22 KiB
HTML
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<title>Employer W-2 Filing Instructions & Information for Software Developers</title>
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<a class="btn-top-menu show-phone hide-print" id="btn-top-menu" href="#nav-top-menu">Employer MENU</a>
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<nav class="nav-top-menu hide-print" id="nav-top-menu" role="navigation">
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<ul>
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<li><a href="/">Home</a></li>
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<li><a href="/employer/navigate.htm">BSO Access and Registration</a></li>
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<li><a href="/employer/">W-2 Filing</a></li>
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<li><a href="/employer/verifySSN.htm">Verify SSNs</a></li>
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<li><a href="/employer/recon/recon.htm">Reconciliation</a></li>
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<li><a href="/employer/returnFilers.htm">What's New 2025</a></li>
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<li><a href="/employer/taxpayer.html">Taxpayer First Act</a></li>
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</ul>
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</nav>
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<!-- PAGE TITLE -->
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<div id="title-bar"><h2>Information for Software Developers</h2></div>
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<!-- PAGE CONTENT -->
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<div id="content" role="main">
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<!-- GRID SYSTEM -->
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<div class="grid">
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<div class="row-12">
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<div class="column-8">
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<h3>Wage Reporting Software & Reference Material</h3>
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<div class="indent">
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<h4>Social Security Software</h4>
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<div class="indent">
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<p><a title="AccuWage" href="accuwage/">AccuWage Online</a></p>
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<p>
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AccuWage Online allows you to check W-2 (Wage and Tax Statement)
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and W-2c (W-2 correction) reports for correctness before you send them to Social Security. Using <a href="accuwage/">AccuWage Online</a> as you prepare
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your wage reports each year greatly reduces submission rejections.
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</p>
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</div>
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<h4>Social Security Reference Material</h4>
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<div class="indent">
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<p><a title="Online Error Reference Material" href="onlineerror.htm">Online Error Reference Material</a></p>
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<p>
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Online Error Reference Material provides information regarding Annual Wage Reporting (AWR) errors.
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Included in this document are brief explanations of AWR errors, suggestions for resolving errors,
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and other information.
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</p>
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<p><a title="File-Edit Tips for W-2" href="filetips.htm">File-Edit Tips for W-2</a></p>
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<p>File-Edit Tips for W-2 provides tips for preventing submission rejections resulting in Resubmission Notices.</p>
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</div>
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<h4>File Upload Compression</h4>
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<div class="indent">
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<p>
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When preparing your wage reports, it is recommended that you use PKZip, WinZip, or another compatible compression software
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program to compress W-2 wage files before submitting them. This may reduce transmission time by up to 80 percent.
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</p>
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</div>
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</div>
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<h3>Connection Information for Software Developers</h3>
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<div class="indent">
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<p>
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This information is for developers of payroll and tax reporting software who wish to enhance their products by incorporating
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the Internet business services provided by Social Security.
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</p>
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<h4>What is Business Services Online?</h4>
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<p class="indent">
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Business Services Online (BSO) is a suite of Internet services for businesses and employers who exchange information with Social
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Security. BSO users must complete a one-time registration process before using the system.
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</p>
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<h4>Connecting to BSO</h4>
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<p class="indent">
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Developers of payroll and tax reporting software can use Social Security processes to access the BSO and submit wage reports.
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The <a href="/bso/bsowelcome.htm">BSO Welcome Page</a> is the single point of entry for all BSO users. Advise your customers
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that they will need Internet access and a web browser with 128-bit encryption and the ability to support cookies.
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</p>
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<h4>Developer Tips and Resources</h4>
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<ul class="indent">
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<li>Provide a link to the <a href="http://www.irs.gov">Internal Revenue Service</a> on the main menu of your application. This allows users to obtain filing instructions, extension request forms, and other publications.</li>
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<li>Provide processes for preparing wage-data files according to Social Security's Specifications for Filing Forms W-2 Electronically (EFW2) standards. The EFW2 format is for original (Form W-2) files and the EFW2C format is for correction (Form W-2c) files. Both the EFW2 and the EFW2C publications can be downloaded from the <a href="pub.htm">Publications & Forms</a> page.</li>
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<li>Test your application created wage files through <a href="accuwage/">AccuWage Online</a> to confirm compliance with EFW2/EFW2 standards.</li>
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<li>Automatically populate the User ID field in the RA/RCA record with the BSO User ID assigned to the person who is attesting to the accuracy of the file.</li>
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<li>Do not build submission files containing more than 1 million RW records or 50,000 RE records. If the employer needs to submit more than 1 million Forms W-2, develop your application to break them into smaller submission files.</li>
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<li>If the organization files on behalf of multiple employers, include no more than 500,000 RCW records or 25,000 RCE records per submission.</li>
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<li>Wage-data submissions must not span multiple files. Build each W-2 submission file beginning with an RA record and ending with an RF record, and each W-2c submission file beginning with an RCA record and ending with an RCF record.</li>
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<li>Provide a means to compress wage-data files before they are submitted to Social Security. Compressing large data files can dramatically reduce transmission time. Please use any compression tool that uses a standard "zip" file format. Compress each wage-file separately to prevent the compression of multiple wage files into the same compressed file.</li>
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<li>Establish an option or link to the BSO Welcome Page. This allows users to connect to the BSO Welcome Page to submit the wage file. Once users log into BSO, instructions are available for successful file submission.</li>
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</ul>
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<h4>More Information</h4>
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<p class="indent">
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If you would like more information, contact an Employer Services Liaison Officer. Contact information is available on the <a href="empcontacts.htm">Customer Support</a> page, or call 1-800-772-6270.
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</p>
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</div>
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</div><!-- end .column-8 -->
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<div class="column-4 sidebar">
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<!-- Right Menu -->
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<div class="pad-left">
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<img src="/employer/images/top.jpg" alt="" width="285"/>
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<div class ="bg-dark-blue no-border">
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<div class="align-center"><a class="btn bold no-border" href="https://www.ssa.gov/bso/bsowelcome.htm" aria-labelledby="c a b" id="c" style="background-color:#0e78d5;">Business Services Online</a></div>
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<div class="align-center" id="a">By selecting this link, you can:<br></div>
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• Log In<br>
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<h3 >Business Services Online (BSO)</h3>
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<div class="underline">Application Hours of Availability</div>
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<div>Monday - Friday: 4:15 AM - 1 AM ET<br>
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Saturday: 5 AM - 11 PM ET<br>
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Sunday: 8 AM - 11:30 PM ET
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</div>
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<h3 >About W-2 Filing</h3>
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<div class="accordion">
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<p><a href="#" title="Press enter to open up and access three more links">Before You File</a></p>
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<div>
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<ul>
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<li><a href="/employer/firstFilers.htm">First Time Filers</a></li>
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<li><a href="/employer/returnfilers.html">Returning Filers</a></li>
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<li><a href="/employer/cpaFilers.htm">CPAs, Accountants and Enrolled Agents</a></li>
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</ul>
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</div>
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</div>
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<ul class="divider">
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<li><a href="/employer/empcontacts.htm">Customer Support</a></li>
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<li><a href="/employer/bsohbnew.htm">
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Electronic W-2/W-2c Filing Handbook</a></li>
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<li><a href="/employer/othgov.htm">Helpful Government Resources</a></li>
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<li><a href="http://www.irs.gov/Tax-Professionals/e-File-Providers-&-Partners/Filing-Information-Returns-Electronically-(FIRE)"
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target="_blank" rel="noopener noreferrer">FIRE (1099) Filing Information Returns Electronically</a></li>
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<li><a href="/employer/EWRWS.htm">Electronic Wage Reporting Web Service (EWRWS)</a></li>
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<li><a href="/employer/pub.htm">Publications & Forms</a></li>
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<li><a href="/employer/index.htm">Employer W-2 Filing</a></li>
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</ul>
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<h3 >W-2 Filing Assistance</h3>
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<ul class="divider">
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<li><a href="/employer/W2checklist.htm">Checklist for W-2 Online Filing</a></li>
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<li><a href="/employer/accuwage/index.html">AccuWage Online</a></li>
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<li><a href="/employer/EFW2&EFW2C.htm">Specifications for Filing Forms W-2 and W-2c Electronically (EFW2/EFW2C)</a></li>
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<li><a href="/employer/paperFormInstr.htm">Paper Forms W-2 & Instructions</a></li>
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<li><a href="/pubs/EN-05-10022.pdf">If You're Self-Employed</a></li>
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<li><a href="https://faq.ssa.gov/en-US/topic/?id=CAT-01150">Frequently Asked Questions</a></li>
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<li><a href="/employer/wage_reporting_specialists.htm">Ask a Wage Reporting Expert</a></li>
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<li><a href="/employer/sem.htm">Tax Forums and Speaking Engagements</a></li>
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<li><a href="https://www.e-verify.gov/"
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target="_blank" rel="noopener noreferrer">E-Verify - U.S. Citizenship and Immigration Services</a></li>
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<li><a href="/employer/empcontacts.htm">Customer Support</a></li>
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<li><a href="mailto:employerinfo@ssa.gov">Employer Feedback</a></li>
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<li><a href="/employer/notices.html" title="Employer Correction Request Notice">Employer Correction Request Notice</a></li>
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</ul>
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