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<div id="jr" data-jr-path="/corehtml/pmc/jatsreader/ptpmc_3.22/"><div class="jr-unsupported"><table class="modal"><tr><td><span class="attn inline-block"></span><br />Your browser does not support the NLM PubReader view.<br />Go to <a href="/pmc/about/pr-browsers/">this page</a> to see a list of supported browsers<br />or return to the <br /><a href="/books/NBK3846/?report=classic">regular view</a>.</td></tr></table></div><div id="jr-ui" class="hidden"><nav id="jr-head"><div class="flexh tb"><div id="jr-tb1"><a id="jr-links-sw" class="hidden" title="Links"><svg xmlns="http://www.w3.org/2000/svg" version="1.1" x="0px" y="0px" viewBox="0 0 70.6 85.3" style="enable-background:new 0 0 70.6 85.3;vertical-align:middle" xml:space="preserve" width="24" height="24">
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</svg> Books</a></div><div class="jr-rhead f1 flexh"><div class="head"></div><div class="body"><div class="t">Navigating the NIHMS Process</div><div class="j">NIH Manuscript Submission Help [Internet]</div></div><div class="tail"></div></div><div id="jr-tb2"><a id="jr-bkhelp-sw" class="btn wsprkl hidden" title="Help with NLM PubReader">?</a><a id="jr-help-sw" class="btn wsprkl hidden" title="Settings and typography in NLM PubReader"><svg xmlns="http://www.w3.org/2000/svg" viewBox="0 0 512 512" preserveAspectRatio="none"><path d="M462,283.742v-55.485l-29.981-10.662c-11.431-4.065-20.628-12.794-25.274-24.001 c-0.002-0.004-0.004-0.009-0.006-0.013c-4.659-11.235-4.333-23.918,0.889-34.903l13.653-28.724l-39.234-39.234l-28.72,13.652 c-10.979,5.219-23.68,5.546-34.908,0.889c-0.005-0.002-0.01-0.003-0.014-0.005c-11.215-4.65-19.933-13.834-24-25.273L283.741,50 h-55.484l-10.662,29.981c-4.065,11.431-12.794,20.627-24.001,25.274c-0.005,0.002-0.009,0.004-0.014,0.005 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itemscope="itemscope" itemtype="http://schema.org/CreativeWork"><div class="meta-content fm-sec"><div class="fm-sec"><h1 id="_NBK3846_"><span class="title" itemprop="name">Navigating the NIHMS Process</span></h1><p class="fm-aai"><a href="#_NBK3846_pubdet_">Publication Details</a></p><p><em>Estimated reading time: 3 minutes</em></p></div></div><div class="jig-ncbiinpagenav body-content whole_rhythm" data-jigconfig="allHeadingLevels: ['h2'],smoothScroll: false" itemprop="text"><div id="users.What_Is_NIHMS"><h2 id="_users_What_Is_NIHMS_">What Is NIHMS?</h2><p>The National Institutes of Health (NIH) developed the NIH Manuscript Submission
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(NIHMS) system to facilitate the submission of peer-reviewed manuscripts for
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inclusion in <a href="https://www.ncbi.nlm.nih.gov/pmc/about/intro/" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">PubMed Central (PMC)</a> in support of the NIH Public Access Policy.
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Since its inception in 2005, NIHMS has expanded to support the public access
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policies of other organizations and government agencies (see the <a href="https://www.nihms.nih.gov/db/sub.cgi?page=funders" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Funders
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List</a>). The NIHMS system allows users such as authors, principal
|
|
investigators, and publishers to supply material for conversion to XML documents in
|
|
a format that can be ingested by PMC. Depositing a manuscript in NIHMS for inclusion
|
|
in PMC is a multi-step process, requiring an author to approve the deposited files
|
|
and associated funding before conversion and the PMC-ready version after
|
|
conversion.</p><p>Manuscripts can be submitted in a wide range of electronic formats. All the files
|
|
associated with the peer-reviewed, accepted manuscript need to be submitted to NIHMS
|
|
before the conversion process can begin, including all parts referenced or called
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|
out in the text, such as the following:</p><ul><li class="half_rhythm"><div>Title page with author and affiliation information</div></li><li class="half_rhythm"><div>Main text of the manuscript (Note: Manuscript files may contain embedded
|
|
figures and tables.)</div></li><li class="half_rhythm"><div>References</div></li><li class="half_rhythm"><div>Figures</div></li><li class="half_rhythm"><div>Tables</div></li><li class="half_rhythm"><div>Appendices</div></li><li class="half_rhythm"><div>Supplementary files (online, electronic, etc.)</div></li></ul><p><b>Note:</b> Failure to provide the title page, text, and references, in
|
|
addition to all referenced tables, figures, appendices, and supplemental materials,
|
|
may delay processing of the submission for inclusion in PubMed Central. NIHMS can also accept submissions of datasets (2 GB or smaller) in support of any manuscript files deposited in compliance with a participating funder’s public access policy. Because these datasets will be publicly accessible, those related to human subjects research should not include any personally identifiable information and deposit should be consistent with informed consent. For more information on depositing supplementary data and dataset files via NIHMS, see the related NIHMS <a href="https://www.nihms.nih.gov/db/sub.cgi?page=faq#suppMat" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">FAQ</a>.</p><p>This user guide provides help tools and other information about the NIHMS process. If
|
|
you have additional questions or would like to submit comments regarding the NIHMS
|
|
system, please contact the NIHMS Help Desk at <a href="mailto:dev@null" data-email="vog.hin.mln.ibcn@pleh-smhin" class="oemail">vog.hin.mln.ibcn@pleh-smhin</a>.</p></div><div id="users.Signing_in_to_the_NIHMS_System"><h2 id="_users_Signing_in_to_the_NIHMS_System_">Signing in to the NIHMS System</h2><p>NIHMS currently supports seven account types: NIH, EPA, eRA Commons, HHMI, HHS AMS, My NCBI, NASA, and NIST.</p><p>NIH intramural researchers should use the NIH sign-in option. eRA Commons account
|
|
holders (e.g., NIH, CDC, AHRQ, and FDA extramural; VA researchers) should use the
|
|
corresponding eRA Commons sign-in option. Non-NIH HHS intramural researchers should
|
|
sign in through HHS AMS. EPA, NASA, NIST, and HHMI researchers should sign in through
|
|
their respective sign-in routes.</p><p>My NCBI users and users without any of the above accounts can sign in through the My
|
|
NCBI route.</p><p><b>Note:</b> Accounts are not automatically linked or aliased, so users are
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|
encouraged to choose one account and use that for all subsequent visits. If a user
|
|
cannot remember whether or not he/she has an account or which account was previously
|
|
used to process a submission, please use the “Request e-mail reminder” feature in
|
|
the sign-in box on the homepage or contact the Help Desk at <a href="mailto:nihms-help@ncbi.nlm.nih.gov" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">nihms-help@ncbi.nlm.nih.gov</a>.</p><p>Publisher accounts are available for publishers interested in submitting manuscripts
|
|
on behalf of authors to NIHMS. Additional publisher options are discussed in the
|
|
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=faq#depOptions" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">For
|
|
Publishers</a> area of the NIHMS FAQ.</p><p>Illustrated sign-in instructions are available on the NIHMS <a href="https://www.nihms.nih.gov/db/sub.cgi?page=stepbystep" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Step-by-Step
|
|
Tutorials</a> page.</p></div><div id="users.Overview_of_the_NIHMS_Process"><h2 id="_users_Overview_of_the_NIHMS_Process_">Overview of the NIHMS Process</h2><p>There are <b>five</b> steps involved in the NIHMS process:</p><div class="iconblock whole_rhythm clearfix ten_col table-wrap" id="figusersTc"><a href="/books/NBK3846/table/users.Tc/?report=objectonly" target="object" title="Table" class="img_link icnblk_img figpopup" rid-figpopup="figusersTc" rid-ob="figobusersTc"><img class="small-thumb" src="/books/NBK3846/table/users.Tc/?report=thumb" src-large="/books/NBK3846/table/users.Tc/?report=previmg" alt="Image " /></a><div class="icnblk_cntnt"><h4 id="users.Tc"><a href="/books/NBK3846/table/users.Tc/?report=objectonly" target="object" rid-ob="figobusersTc">Table</a></h4></div></div></div><div id="users.Submission_Tutorials"><h2 id="_users_Submission_Tutorials_">Submission Tutorials</h2><p>The following submission tutorials (including PDFs of each) are available on the
|
|
NIHMS <a href="https://www.nihms.nih.gov/db/sub.cgi?page=stepbystep" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Step-by-Step
|
|
Tutorials</a> page.</p><div id="users.Submission_Help_for_AuthorsPIs"><h3>Submission Help for Authors/PIs</h3><p><a href="https://www.nihms.nih.gov/db/sub.cgi?page=slides&slides_id=pi_deposit" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Deposit Files</a>: Instructions for authors and PIs submitting a
|
|
manuscript.</p><p><a href="https://www.nihms.nih.gov/db/sub.cgi?page=slides&slides_id=pi_initial_approval" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Initial Approval</a>: Instructions for authors and PIs who have been
|
|
notified via e-mail that a submission has been initiated on their behalf.</p><p><a href="https://www.nihms.nih.gov/db/sub.cgi?page=slides&slides_id=pi_final_approval" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Final Approval</a>: Instructions for authors and PIs who have been
|
|
notified via e-mail that the PMC-ready version of their manuscript is ready for
|
|
final review.</p></div><div id="users.Submission_Help_for_NonAuthorsNonP"><h3>Submission Help for Non-Authors/Non-PIs</h3><p><a href="https://www.nihms.nih.gov/db/sub.cgi?page=slides&slides_id=non_author_deposit" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Deposit Files</a><b>:</b> Instructions for a third party
|
|
(e.g., assistant, librarian, publisher) starting a submission on behalf of an
|
|
author or PI.</p><p><b>Tip:</b> Most pages of the NIHMS system display help information on the
|
|
right-hand side of the screen to guide users through the submission and approval
|
|
processes.</p></div></div><div id="users.Statuses_in_NIHMS"><h2 id="_users_Statuses_in_NIHMS_">Statuses in NIHMS</h2><p>As an NIHMS submission goes through various stages of processing, its status serves
|
|
to indicate what action(s) is being taken or is needed. A complete list of statuses
|
|
and their meanings is available in the NIHMS Glossary under <a href="https://www.nihms.nih.gov/db/sub.cgi?page=glossary#status" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Status</a>.</p></div><div id="users.NIHMS_Help_Tools"><h2 id="_users_NIHMS_Help_Tools_">NIHMS Help Tools</h2><p>
|
|
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=faq" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Frequently Asked
|
|
Questions</a>
|
|
</p><p>
|
|
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=stepbystep" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Step-by-Step
|
|
Tutorials</a>
|
|
</p><p>
|
|
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=glossary" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Glossary</a>
|
|
</p></div><div id="users.Additional_Information"><h2 id="_users_Additional_Information_">Additional Information</h2><p>
|
|
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=overview" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">NIHMS
|
|
Overview</a>
|
|
</p><p>
|
|
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=publicaccess" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Public
|
|
Access and NIHMS</a>
|
|
</p><p>
|
|
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=funders" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Funders</a>
|
|
</p><p>
|
|
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=stats" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">Statistics</a>
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</p></div><div id="bk_toc_contnr"></div></div></div><div class="fm-sec"><h2 id="_NBK3846_pubdet_">Publication Details</h2><h3>Publication History</h3><p class="small">Created: <span itemprop="datePublished">July 26, 2006</span>; Last Update: <span itemprop="dateModified">December 4, 2017</span>.</p><h3>Copyright</h3><div><div class="half_rhythm"><a href="/books/about/copyright/">Copyright Notice</a></div></div><h3>Publisher</h3><p><a href="http://www.ncbi.nlm.nih.gov/" ref="pagearea=page-banner&targetsite=external&targetcat=link&targettype=publisher">National Center for Biotechnology Information (US)</a>, Bethesda (MD)</p><h3>NLM Citation</h3><p>NIH Manuscript Submission Help [Internet]. Bethesda (MD): National Center for Biotechnology Information (US); 2005-. Navigating the NIHMS Process. 2006 Jul 26 [Updated 2017 Dec 4].<span class="bk_cite_avail"></span></p></div><div class="small-screen-prev"></div><div class="small-screen-next"></div></article><article data-type="table-wrap" id="figobusersTc"><div id="users.Tc" class="table"><p class="large-table-link" style="display:none"><span class="right"><a href="/books/NBK3846/table/users.Tc/?report=objectonly" target="object">View in own window</a></span></p><div class="large_tbl" id="__users.Tc_lrgtbl__"><table><thead><tr><th id="hd_h_users.Tc_1_1_1_1" scope="col" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;">Step</th><th id="hd_h_users.Tc_1_1_1_2" scope="col" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;">Description</th></tr></thead><tbody><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
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<span class="graphic"><img src="/books/NBK3846/bin/users-Image001.jpg" alt="Image users-Image001.jpg" /></span>
|
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<span class="hr"></span>
|
|
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 1:
|
|
Deposit Files</b><br />A manuscript may be submitted by
|
|
the author, the PI, the publisher, or another third party.
|
|
Third-party submitters must designate an author or PI to serve as
|
|
the Reviewer for an NIHMS submission. In these cases, the Reviewer
|
|
will receive notification of the deposit via e-mail.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
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<span class="graphic"><img src="/books/NBK3846/bin/users-Image002.jpg" alt="Image users-Image002.jpg" /></span>
|
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<span class="hr"></span>
|
|
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 2:
|
|
Initial Approval</b><br />The Reviewer reviews the
|
|
submission, confirms or adds associated funding, and either rejects
|
|
or approves the material for processing in NIHMS.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
|
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<span class="graphic"><img src="/books/NBK3846/bin/users-Image003.jpg" alt="Image users-Image003.jpg" /></span>
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<span class="hr"></span>
|
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</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 3:
|
|
NIHMS Conversion</b><br />NIHMS staff reviews the approved
|
|
files for completeness, and complete submissions are converted to
|
|
archival XML. The PMC-ready documents (Web and PDF versions) are
|
|
checked to ensure they accurately reflect the submitted files. An
|
|
e-mail notification is sent to the Reviewer when the record is
|
|
available for final review.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
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<span class="graphic"><img src="/books/NBK3846/bin/users-Image004.jpg" alt="Image users-Image004.jpg" /></span>
|
|
<span class="hr"></span>
|
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</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 4:
|
|
Final Approval</b><br />The Reviewer reviews the PMC-ready
|
|
documents (Web and PDF versions) and either requests corrections or
|
|
approves them for inclusion in PMC. Final Approval is required to
|
|
complete manuscript processing in NIHMS.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
|
|
<span class="graphic"><img src="/books/NBK3846/bin/users-Image005.jpg" alt="Image users-Image005.jpg" /></span>
|
|
<span class="hr"></span>
|
|
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 5:
|
|
PMCID Assigned</b><br />A PMCID is assigned when Final
|
|
Approval is complete and the manuscript is matched to a PubMed
|
|
record with complete citation information. For details, see
|
|
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=faq#PMCID" ref="pagearea=body&targetsite=external&targetcat=link&targettype=uri">When will a PMCID be assigned to my manuscript?</a> in
|
|
the NIHMS FAQ.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
|
|
<span class="graphic"><img src="/books/NBK3846/bin/users-Image006.jpg" alt="Image users-Image006.jpg" /></span>
|
|
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;">Manuscript is
|
|
made available in PMC following the publisher-required embargo
|
|
period (if applicable).</td></tr></tbody></table></div></div></article></div><div id="jr-scripts"><script src="/corehtml/pmc/jatsreader/ptpmc_3.22/js/libs.min.js"> </script><script src="/corehtml/pmc/jatsreader/ptpmc_3.22/js/jr.min.js"> </script></div></div>
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