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class="main-content lit-style" itemscope="itemscope" itemtype="http://schema.org/CreativeWork"><div class="meta-content fm-sec"><div class="fm-sec"><h1 id="_NBK3846_"><span class="title" itemprop="name">Navigating the NIHMS Process</span></h1><p class="fm-aai"><a href="#_NBK3846_pubdet_">Publication Details</a></p><p><em>Estimated reading time: 3 minutes</em></p></div></div><div class="jig-ncbiinpagenav body-content whole_rhythm" data-jigconfig="allHeadingLevels: ['h2'],smoothScroll: false" itemprop="text"><div id="users.What_Is_NIHMS"><h2 id="_users_What_Is_NIHMS_">What Is NIHMS?</h2><p>The National Institutes of Health (NIH) developed the NIH Manuscript Submission
(NIHMS) system to facilitate the submission of peer-reviewed manuscripts for
inclusion in <a href="https://www.ncbi.nlm.nih.gov/pmc/about/intro/" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">PubMed Central (PMC)</a> in support of the NIH Public Access Policy.
Since its inception in 2005, NIHMS has expanded to support the public access
policies of other organizations and government agencies (see the <a href="https://www.nihms.nih.gov/db/sub.cgi?page=funders" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Funders
List</a>). The NIHMS system allows users such as authors, principal
investigators, and publishers to supply material for conversion to XML documents in
a format that can be ingested by PMC. Depositing a manuscript in NIHMS for inclusion
in PMC is a multi-step process, requiring an author to approve the deposited files
and associated funding before conversion and the PMC-ready version after
conversion.</p><p>Manuscripts can be submitted in a wide range of electronic formats. All the files
associated with the peer-reviewed, accepted manuscript need to be submitted to NIHMS
before the conversion process can begin, including all parts referenced or called
out in the text, such as the following:</p><ul><li class="half_rhythm"><div>Title page with author and affiliation information</div></li><li class="half_rhythm"><div>Main text of the manuscript (Note: Manuscript files may contain embedded
figures and tables.)</div></li><li class="half_rhythm"><div>References</div></li><li class="half_rhythm"><div>Figures</div></li><li class="half_rhythm"><div>Tables</div></li><li class="half_rhythm"><div>Appendices</div></li><li class="half_rhythm"><div>Supplementary files (online, electronic, etc.)</div></li></ul><p><b>Note:</b> Failure to provide the title page, text, and references, in
addition to all referenced tables, figures, appendices, and supplemental materials,
may delay processing of the submission for inclusion in PubMed Central. NIHMS can also accept submissions of datasets (2 GB or smaller) in support of any manuscript files deposited in compliance with a participating funder&#x02019;s public access policy. Because these datasets will be publicly accessible, those related to human subjects research should not include any personally identifiable information and deposit should be consistent with informed consent. For more information on depositing supplementary data and dataset files via NIHMS, see the related NIHMS <a href="https://www.nihms.nih.gov/db/sub.cgi?page=faq#suppMat" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">FAQ</a>.</p><p>This user guide provides help tools and other information about the NIHMS process. If
you have additional questions or would like to submit comments regarding the NIHMS
system, please contact the NIHMS Help Desk at <a href="mailto:dev@null" data-email="vog.hin.mln.ibcn@pleh-smhin" class="oemail">vog.hin.mln.ibcn@pleh-smhin</a>.</p></div><div id="users.Signing_in_to_the_NIHMS_System"><h2 id="_users_Signing_in_to_the_NIHMS_System_">Signing in to the NIHMS System</h2><p>NIHMS currently supports seven account types: NIH, EPA, eRA Commons, HHMI, HHS AMS, My NCBI, NASA, and NIST.</p><p>NIH intramural researchers should use the NIH sign-in option. eRA Commons account
holders (e.g., NIH, CDC, AHRQ, and FDA extramural; VA researchers) should use the
corresponding eRA Commons sign-in option. Non-NIH HHS intramural researchers should
sign in through HHS AMS. EPA, NASA, NIST, and HHMI researchers should sign in through
their respective sign-in routes.</p><p>My NCBI users and users without any of the above accounts can sign in through the My
NCBI route.</p><p><b>Note:</b> Accounts are not automatically linked or aliased, so users are
encouraged to choose one account and use that for all subsequent visits. If a user
cannot remember whether or not he/she has an account or which account was previously
used to process a submission, please use the &#x0201c;Request e-mail reminder&#x0201d; feature in
the sign-in box on the homepage or contact the Help Desk at <a href="mailto:nihms-help@ncbi.nlm.nih.gov" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">nihms-help@ncbi.nlm.nih.gov</a>.</p><p>Publisher accounts are available for publishers interested in submitting manuscripts
on behalf of authors to NIHMS. Additional publisher options are discussed in the
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=faq#depOptions" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">For
Publishers</a> area of the NIHMS FAQ.</p><p>Illustrated sign-in instructions are available on the NIHMS <a href="https://www.nihms.nih.gov/db/sub.cgi?page=stepbystep" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Step-by-Step
Tutorials</a> page.</p></div><div id="users.Overview_of_the_NIHMS_Process"><h2 id="_users_Overview_of_the_NIHMS_Process_">Overview of the NIHMS Process</h2><p>There are <b>five</b> steps involved in the NIHMS process:</p><div class="iconblock whole_rhythm clearfix ten_col table-wrap" id="figusersTc"><a href="/books/NBK3846/table/users.Tc/?report=objectonly" target="object" title="Table" class="img_link icnblk_img figpopup" rid-figpopup="figusersTc" rid-ob="figobusersTc"><img class="small-thumb" src="/books/NBK3846/table/users.Tc/?report=thumb" src-large="/books/NBK3846/table/users.Tc/?report=previmg" alt="Image " /></a><div class="icnblk_cntnt"><h4 id="users.Tc"><a href="/books/NBK3846/table/users.Tc/?report=objectonly" target="object" rid-ob="figobusersTc">Table</a></h4></div></div></div><div id="users.Submission_Tutorials"><h2 id="_users_Submission_Tutorials_">Submission Tutorials</h2><p>The following submission tutorials (including PDFs of each) are available on the
NIHMS <a href="https://www.nihms.nih.gov/db/sub.cgi?page=stepbystep" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Step-by-Step
Tutorials</a> page.</p><div id="users.Submission_Help_for_AuthorsPIs"><h3>Submission Help for Authors/PIs</h3><p><a href="https://www.nihms.nih.gov/db/sub.cgi?page=slides&#x00026;slides_id=pi_deposit" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Deposit Files</a>: Instructions for authors and PIs submitting a
manuscript.</p><p><a href="https://www.nihms.nih.gov/db/sub.cgi?page=slides&#x00026;slides_id=pi_initial_approval" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Initial Approval</a>: Instructions for authors and PIs who have been
notified via e-mail that a submission has been initiated on their behalf.</p><p><a href="https://www.nihms.nih.gov/db/sub.cgi?page=slides&#x00026;slides_id=pi_final_approval" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Final Approval</a>: Instructions for authors and PIs who have been
notified via e-mail that the PMC-ready version of their manuscript is ready for
final review.</p></div><div id="users.Submission_Help_for_NonAuthorsNonP"><h3>Submission Help for Non-Authors/Non-PIs</h3><p><a href="https://www.nihms.nih.gov/db/sub.cgi?page=slides&#x00026;slides_id=non_author_deposit" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Deposit Files</a><b>:</b> Instructions for a third party
(e.g., assistant, librarian, publisher) starting a submission on behalf of an
author or PI.</p><p><b>Tip:</b> Most pages of the NIHMS system display help information on the
right-hand side of the screen to guide users through the submission and approval
processes.</p></div></div><div id="users.Statuses_in_NIHMS"><h2 id="_users_Statuses_in_NIHMS_">Statuses in NIHMS</h2><p>As an NIHMS submission goes through various stages of processing, its status serves
to indicate what action(s) is being taken or is needed. A complete list of statuses
and their meanings is available in the NIHMS Glossary under <a href="https://www.nihms.nih.gov/db/sub.cgi?page=glossary#status" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Status</a>.</p></div><div id="users.NIHMS_Help_Tools"><h2 id="_users_NIHMS_Help_Tools_">NIHMS Help Tools</h2><p>
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=faq" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Frequently Asked
Questions</a>
</p><p>
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=stepbystep" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Step-by-Step
Tutorials</a>
</p><p>
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=glossary" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Glossary</a>
</p></div><div id="users.Additional_Information"><h2 id="_users_Additional_Information_">Additional Information</h2><p>
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=overview" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">NIHMS
Overview</a>
</p><p>
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=publicaccess" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Public
Access and NIHMS</a>
</p><p>
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=funders" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Funders</a>
</p><p>
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=stats" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">Statistics</a>
</p></div><div id="bk_toc_contnr"></div></div></div><div class="fm-sec"><h2 id="_NBK3846_pubdet_">Publication Details</h2><h3>Publication History</h3><p class="small">Created: <span itemprop="datePublished">July 26, 2006</span>; Last Update: <span itemprop="dateModified">December 4, 2017</span>.</p><h3>Copyright</h3><div><div class="half_rhythm"><a href="/books/about/copyright/">Copyright Notice</a></div></div><h3>Publisher</h3><p><a href="http://www.ncbi.nlm.nih.gov/" ref="pagearea=page-banner&amp;targetsite=external&amp;targetcat=link&amp;targettype=publisher">National Center for Biotechnology Information (US)</a>, Bethesda (MD)</p><h3>NLM Citation</h3><p>NIH Manuscript Submission Help [Internet]. Bethesda (MD): National Center for Biotechnology Information (US); 2005-. Navigating the NIHMS Process. 2006 Jul 26 [Updated 2017 Dec 4].<span class="bk_cite_avail"></span></p></div><div class="small-screen-prev"></div><div class="small-screen-next"></div></article><article data-type="table-wrap" id="figobusersTc"><div id="users.Tc" class="table"><p class="large-table-link" style="display:none"><span class="right"><a href="/books/NBK3846/table/users.Tc/?report=objectonly" target="object">View in own window</a></span></p><div class="large_tbl" id="__users.Tc_lrgtbl__"><table><thead><tr><th id="hd_h_users.Tc_1_1_1_1" scope="col" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;">Step</th><th id="hd_h_users.Tc_1_1_1_2" scope="col" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;">Description</th></tr></thead><tbody><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
<span class="graphic"><img src="/books/NBK3846/bin/users-Image001.jpg" alt="Image users-Image001.jpg" /></span>
<span class="hr"></span>
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 1:
Deposit Files</b><br />A manuscript may be submitted by
the author, the PI, the publisher, or another third party.
Third-party submitters must designate an author or PI to serve as
the Reviewer for an NIHMS submission. In these cases, the Reviewer
will receive notification of the deposit via e-mail.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
<span class="graphic"><img src="/books/NBK3846/bin/users-Image002.jpg" alt="Image users-Image002.jpg" /></span>
<span class="hr"></span>
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 2:
Initial Approval</b><br />The Reviewer reviews the
submission, confirms or adds associated funding, and either rejects
or approves the material for processing in NIHMS.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
<span class="graphic"><img src="/books/NBK3846/bin/users-Image003.jpg" alt="Image users-Image003.jpg" /></span>
<span class="hr"></span>
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 3:
NIHMS Conversion</b><br />NIHMS staff reviews the approved
files for completeness, and complete submissions are converted to
archival XML. The PMC-ready documents (Web and PDF versions) are
checked to ensure they accurately reflect the submitted files. An
e-mail notification is sent to the Reviewer when the record is
available for final review.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
<span class="graphic"><img src="/books/NBK3846/bin/users-Image004.jpg" alt="Image users-Image004.jpg" /></span>
<span class="hr"></span>
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 4:
Final Approval</b><br />The Reviewer reviews the PMC-ready
documents (Web and PDF versions) and either requests corrections or
approves them for inclusion in PMC. Final Approval is required to
complete manuscript processing in NIHMS.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
<span class="graphic"><img src="/books/NBK3846/bin/users-Image005.jpg" alt="Image users-Image005.jpg" /></span>
<span class="hr"></span>
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;"><b>Step 5:
PMCID Assigned</b><br />A PMCID is assigned when Final
Approval is complete and the manuscript is matched to a PubMed
record with complete citation information. For details, see
<a href="https://www.nihms.nih.gov/db/sub.cgi?page=faq#PMCID" ref="pagearea=body&amp;targetsite=external&amp;targetcat=link&amp;targettype=uri">When will a PMCID be assigned to my manuscript?</a> in
the NIHMS FAQ.<span class="hr"></span></td></tr><tr><td headers="hd_h_users.Tc_1_1_1_1" scope="row" rowspan="1" colspan="1" style="text-align:left;vertical-align:top;">
<span class="graphic"><img src="/books/NBK3846/bin/users-Image006.jpg" alt="Image users-Image006.jpg" /></span>
</td><td headers="hd_h_users.Tc_1_1_1_2" rowspan="1" colspan="1" style="text-align:left;vertical-align:middle;">Manuscript is
made available in PMC following the publisher-required embargo
period (if applicable).</td></tr></tbody></table></div></div></article></div><div id="jr-scripts"><script src="/corehtml/pmc/jatsreader/ptpmc_3.22/js/libs.min.js"> </script><script src="/corehtml/pmc/jatsreader/ptpmc_3.22/js/jr.min.js"> </script></div></div>
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