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<TITLE>NOT-OD-12-024: Notice of Two Pilot Processes for Submitting Administrative Supplement Requests Electronically to NIH</TITLE>
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<div class=WordSection1>
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<p class=MsoTitle><a name="_Toc258852634">Notice of Two Pilot Processes for Submitting
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Administrative Supplement Requests Electronically to NIH</a></p>
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<div class=regulartext align=center>
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<hr size=2 width="100%" noshade align=center>
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<span class="heading3">Notice Number:</span><span class="addtitle"> NOT-OD-12-024 </span> <br>
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<p class="regulartext"><b>Update:</b> The following update relating to this announcement has been issued:</p>
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<ul>
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<li><a href="https://grants.nih.gov/grants/guide/notice-files/NOT-OD-14-044.html">January 30, 2014</a> - See Notice NOT-OD-14-044. Updated Electronic Application Forms (FORMS-C) Now Available for Administrative Supplement (non-competing Type 3), Successor-in-Interest (Type 6), and Change of Grantee Organization (Type 7) Applications.</li>
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<li><a href="https://grants.nih.gov/grants/guide/notice-files/NOT-OD-12-043.html">February 13, 2012</a> - See Notice NOT-OD-12-043. Notice of Availabilty of Two Pilot Processes for Submitting Non-competing Administrative Supplement Requests to NIH.</li>
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</ul>
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<div class="heading3">Key Dates</div>
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<p class=regulartext><strong>Release
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Date:</strong> December 21, 2011 </p>
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<div class="heading3">Issued by</div>
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<p class=regulartext>National Institutes of Health (<a href="http://www.nih.gov">NIH</a>)</p>
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<div class="heading2">Purpose</div>
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<p class=regulartext>Since 2005 NIH has transitioned nearly 95% of its grant
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applications to an electronic submission process offered through Grants.gov.
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This includes transitioning to the use of the SF424 (R&R) family of forms
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and away from the PHS398 paper-based applications. NIH now announces two
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pilots for submitting administrative supplement requests, one through
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Grants.gov and one through a "streamlined system" in the eRA Commons.
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The pilots are anticipated to begin on/around February 1, 2012. Both are
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expected to standardize the administrative supplement request process and reduce
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the application burden of grantees.</p>
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<p class=regulartext>Please note these two pilots are only available for
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administrative supplement (non-competing Type 3) requests that do not involve a
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change of scope or specific aims, and which do not require peer review. All
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competitive Type 3 requests (also called Competitive Revisions) are handled
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through separate processes and are not included in these pilots.</p>
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<p class=regulartext>During this pilot administrative supplement requests can
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still be submitted directly to the awarding IC as described in the NIH Grants
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Policy Statement. However, grantees are encouraged to pilot these new systems
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to become familiar with them before their use is required. More on the
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requirements for submitting Administrative Supplement requests can be found in <a
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href="https://grants.nih.gov/grants/policy/nihgps_2011/nihgps_ch8.htm#_Toc271264940">Section
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8.1.2.11</a> of the NIH Grants Policy Statement.</p>
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<div class="heading4">New Electronic Submission Process for Administrative Supplements</div>
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<p class=regulartext>Beginning on/around February 1, 2012 the pilot systems will
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be available for submission of Administrative Supplement requests. Many ICs
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have existing web sites detailing the eligibility requirements, programmatic
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interests, and submission requirements for administrative supplement requests.
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Although the systems will simplify the application process, NIH
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strongly encourages applicants to review the awarding IC's web site and discuss
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potential requests with the awarding IC before submission to ensure they meet
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the IC's requirements. </p>
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<p class=regulartext>The process for submitting an administrative supplement will
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vary depending on whether the activity code of the parent award requires
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electronic submission (as of the submission date of the supplement
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application). Visit the list of <a
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href="https://grants.nih.gov/grants/electronicreceipt/files/timeline_nih_transitions.pdf">Activity
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Codes Processed Electronically by eRA</a> to determine if the activity code of
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the parent award has transitioned to electronic submission. If the parent
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award's activity code has not transitioned to electronic submission, then these
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electronic submission pilots do not apply and grantees should submit
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administrative supplement requests directly to the awarding IC, as described in
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the NIH Grants Policy Statement</p>
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<p class=regulartext>If the parent award has transitioned to electronic
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submission, institutions may:</p>
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<p class=P_SingleIndent>(A) electronically submit using the SF424 (R&R)
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Application Forms and Grants.gov/Apply, or</p>
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<p class=P_SingleIndent>(B) electronically submit using the streamlined
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submission process of eRA Commons. </p>
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<p class=regulartext>All requests utilizing one of the pilot systems must be
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submitted through an active Administrative Supplement Funding Opportunity
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Announcement (FOA) published in Grants.gov. For specific administrative
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supplement programs (such as Research Supplements to Promote Diversity in
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Health-Related Research), FOAs will be published for applicants to apply
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through. For all other supplement requests, a general "Parent FOA"
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will be published allowing submissions that do not fall under an existing
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administrative supplement program. These will be published in early 2012.</p>
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<p class=regulartext>The two pilot systems will operate as described below.
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Additional instructions will be provided as the pilot's implementation date
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nears. Specific instructions will also be provided in each Administrative
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Supplement FOA.</p>
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<p class=regulartext><em>Pilot
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System for Forms-Based Submissions through Grants.gov:</em></p>
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<p class=regulartext>Applicants choosing this method will need to complete a full
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supplement application package using the SF424 (R&R) forms available on
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Grants.gov. They will need to provide information in all required fields, and
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provide additional information justifying the supplemental dollars.</p>
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<p class=regulartext><em>Pilot
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System for Streamlined Supplement Requests through eRA Commons:</em></p>
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<p class=regulartext>PDs/PIs and AORs will login to the <a
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href="https://grants.nih.gov/grants/guide/url_redirect.htm?id=11123">eRA Commons</a>,
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identify the parent award that a supplement is being requested for, and prepare
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an administrative supplement request. The system will utilize data from the
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previous award and pre-populate as much of the request as possible. Applicants
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only need to provide information justifying the supplement.</p>
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<div class="heading2">Inquiries</div>
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<p class=regulartext>Please direct all inquiries to: <br>
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<br>
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NIH Grants Info <br>
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Phone: 301-945-7573<br>
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TTY: 301-451-5936<br>
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E-mail: <a href="/cdn-cgi/l/email-protection#115663707f6562587f777e517f78793f767e67"><span class="__cf_email__" data-cfemail="93d4e1f2fde7e0dafdf5fcd3fdfafbbdf4fce5">[email protected]</span></a></p>
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<A HREF="/grants/guide/WeeklyIndex.cfm?12-23-11">Weekly TOC for this Announcement</A><br>
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<A HREF="/grants/guide/index.html">NIH Funding Opportunities and Notices</A>
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