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162 lines
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HTML
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<html lang="en-US">
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<HEAD>
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<TITLE>NIH Guide: NIH NOTICE OF GRANT AWARD: NEW FORMAT AND ELECTRONIC NOTIFICATION OF AWARD</TITLE>
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<META NAME="Title" CONTENT="NIH NOTICE OF GRANT AWARD: NEW FORMAT AND ELECTRONIC NOTIFICATION OF AWARD">
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<META NAME="Publication_Date" CONTENT="August 1, 1997">
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<META NAME="Volume" CONTENT="26">
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<META NAME="Number" CONTENT="25">
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<META NAME="Keywords" CONTENT="Grants Administration/Policy+">
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</HEAD>
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<BODY BGCOLOR="#FFFFFF" TEXT="#000000">
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<PRE>
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NIH NOTICE OF GRANT AWARD: NEW FORMAT AND ELECTRONIC NOTIFICATION OF AWARD
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NIH GUIDE, Volume 26, Number 25, August 1, 1997
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P.T. 34
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Keywords:
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Grants Administration/Policy+
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National Institutes of Health
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In the context of reinvention and Electronic Research Administration
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(ERA), NIH has begun the transition from paper to electronic exchange
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of information. The Notice of Grant Award (NGA) has been identified
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as one such paper document that, if reformatted, can be easily
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transmitted using electronic mail (E-mail).
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As a first step in the transition from paper to electronic exchange
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of information, NIH must reformat the current NGA form. Therefore,
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effective October 1, 1997, all NIH grant, cooperative agreement, and
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fellowship awards will be issued in a letter format. As NIH begins
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pilot implementation of the award letter format, some grantee
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institutions will receive selected grant awards in the letter format
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beginning in July 1997. All information currently provided on the
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NGA form will continue to be provided in the new award letter format.
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The only change is that the letter-format NGA will no longer provide
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a cumulative record of all transactions affecting the particular
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budget period. For example, a supplemental award will only reflect
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the amount of the supplemental action, not the cumulative support for
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that budget period.
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Later this summer, NIH will begin pilot testing the electronic NGA
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with a small group of grantee institutions. These institutions have
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provided NIH with a generic E-mail address established for this
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purpose. We recognize that not all grant recipients will have the
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capability to receive electronic NGAs. Therefore, we will maintain a
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system whereby receiving NGAs electronically will be elective. NIH
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recommends that any grant recipients wishing to receive electronic
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NGAs establish a generic and stable E-mail address specifically for
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this purpose. Similar to the current paper process, the NGA will be
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sent to this central E-mail address and the institution will be
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responsible for distributing the NGA, along with any special terms
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and conditions, to the principal investigator and other appropriate
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officials within the recipient organization. To facilitate NIH's
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process for collecting grantee institution E-mail addresses,
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instructions for the PHS 398 grant application kit are being revised
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to request that applicants provide the generic E-mail address in Item
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13 of the face page (Form Page AA).
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NIH anticipates that electronic NGAs will be transmitted routinely to
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all grant recipients capable of receiving electronic notices by the
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end of calendar year 1998. At that time, in addition to the NGA
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being transmitted via E-mail, a copy of the notice and related terms
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and conditions will be accessible on the NIH Commons by those
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individuals granted access to this information by each grantee
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institution. (The NIH Commons is a World Wide Web-based interface
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currently under development for support of electronic research
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administration. The Commons interface will support secure,
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confidential transactions, as well as serve as the primary resource
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for public information about NIH extramural programs.) This second
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means of presentation of the NGA will ensure that grantee
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organizations have alternatives for receipt of award notices.
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Eventually, NIH plans to implement a system that will transmit the
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content of the NGA as a data stream in order to allow recipients the
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opportunity to electronically receive and process award data directly
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into the organizational accounting system.
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Should you have any questions concerning this notice, please contact
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the grants management official identified on your NGA.
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</pre> <P> <HR> <P> <P> <A HREF="/grants/guide/YearlyIndex/SelectedYear.cfm?theYear=1997">Return to 1997 Index</A><P><A HREF="/grants/guide/index.html">Return to NIH Guide Main Index</A>
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