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<HEAD>
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<TITLE>NOT-OD-21-060: UPDATE Implementation of Requirement to Submit the Federal Financial Report (FFR) in the Payment Management System</TITLE>
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<META NAME="description" CONTENT="NIH Funding Opportunities and Notices in the NIH Guide for Grants and Contracts: UPDATE Implementation of Requirement to Submit the Federal Financial Report (FFR) in the Payment Management System NOT-OD-21-060. NIH">
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<span class="title">UPDATE Implementation of Requirement to Submit the Federal Financial Report (FFR) in the Payment Management System</span>
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Notice Number:
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<div data-element-id="1723" data-element-has-label="true" data-element-required="true" data-element-has-value="true" data-section-code="OI" data-element-type="LINKED_ELEMENT">
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<span class="noticenum">NOT-OD-21-060</span>
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<a name="_Key_Dates"></a><h2 class="heading2">Key Dates</h2>
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<div class="row" data-index="4">
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<div class="col-md-4 datalabel" tabindex="0" data-element-id="1721" data-element-required="false" data-element-has-value="true" data-section-code="OI" data-element-type="TEXT">
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Release Date:
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<p class="Normal">February 4, 2021</p>
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<a name="_"></a><h2 class="heading2">Related Announcements</h2>
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</div>
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<!--Closing the div tags for a table element, if a vertical element starts after table element. -->
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<div data-element-id="1719" data-element-has-label="false" data-element-required="true" data-element-has-value="true" data-section-code="OI" data-element-type="TEXT"> <p><a href="//grants.nih.gov/grants/guide/notice-files/NOT-OD-22-215.html">NOT-OD-22-215</a> - NIH Final Federal Financial Reports (FFRs) will no longer be converted to Interim Annual Reports in the Payment Management System</p> <p class="Normal"> <a href="https://grants.nih.gov/grants/guide/notice-files/NOT-OD-22-099.html">NOT-OD-22-099</a>- Upcoming Changes to the Federal Financial Report (FFR) Beginning April 1, 2022 </p> <p class="Normal"><a href="https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-128.html">NOT-OD-21-128</a> - Updated Process for Submission of Federal Financial Reports for Closed Payment Management System Subaccounts</p>
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<p class="Normal"><a href="https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-046.html">NOT-OD-21-046</a> - Reminder: Mandatory Submission of the Federal Financial Report (FFR) in the Payment Management System Beginning January 1, 2021</p>
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<p class="Normal"><a href="https://grants.nih.gov/grants/guide/notice-files/NOT-OD-20-127.html">NOT-OD-20-127</a> - Upcoming Mandatory Submission of the Federal Financial Report (FFR) in the Payment Management System Beginning January 1, 2021</p><p class="Normal"><a href="https://grants.nih.gov/grants/guide/notice-files/NOT-OD-21-138.html">NOT-OD-21-138</a> - NIH Final Federal Financial Reports (FFRs) will be converted to Interim Annual Reports in the Payment Management System</p>
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</div>
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<a name="_"></a><h2 class="heading2">Issued by</h2>
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</div>
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<p>NATIONAL INSTITUTES OF HEALTH (<a href="" target="_blank">NIH</a>)
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</div>
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<a name="_"></a><h2 class="heading2">Purpose</h2>
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</div>
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<p class="Normal">The purpose of this Notice is to acknowledge challenges that recipients have experienced with submitting the SF-425 Federal Financial Report (FFR) via a single-entry point in the HHS Payment Management System (PMS). The requirement went into effect on January 1, 2021.</p>
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<p class="Normal">Recipients have reported a significant increase in errors in submitting reports via a single-entry point. The errors are mainly caused because the system does not allow recipients to submit reports that do not reconcile expenditure versus quarterly cash transaction data. When the data does not reconcile, the HHS PMS will not accept the reports. These challenges have begun to create delays in reporting and certifying expenditure FFRs as required by the terms and conditions of the awards. NIH and its eRA partners recognize this has impacted recipients ability to submit timely final FFRs in accordance with established deadlines outlined in the terms and conditions of award.</p>
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<p class="Normal">Given the significant impact, agencies will provide leniency, as appropriate, where these challenges prevent recipients from submitting timely FFRs. Recipients are required to notify their Grants Management Official of these unavoidable delays and retain all documentation related to this flexibility in the event of an audit finding. Any delays other than the PMS reconciliation issues identified in this notice are not covered under this flexibility.</p>
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<p class="Normal">NIH and its partners are working closely with HHS PMS to address this matter as quickly as possible, and will continue to provide updates, as available.</p>
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</div>
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<a name="_"></a><h2 class="heading2">Inquiries</h2>
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<p>Please direct all inquiries to:</p>
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</div>
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<p class="Normal">NIH:</p>
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<p class="Normal">Office of Policy for Extramural Research Administration</p>
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<p class="Normal">Systems Policy Branch</p>
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<p class="Normal"><a href="/cdn-cgi/l/email-protection#327d42574053414b4146575f41425d5e5b514b725c5b5a1c555d44"><span class="__cf_email__" data-cfemail="0847786d7a697b717b7c6d657b786764616b7148666160266f677e">[email protected]</span></a></p>
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<p class="Normal">AHRQ:</p>
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<p class="Normal">Division of Grants Management</p>
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<p class="Normal"><a href="/cdn-cgi/l/email-protection#d196b4bea3b6b4ff96b0a3b5bfb4a391b0b9a3a0ffb9b9a2ffb6bea7"><span class="__cf_email__" data-cfemail="a3e4c6ccd1c4c68de4c2d1c7cdc6d1e3c2cbd1d28dcbcbd08dc4ccd5">[email protected]</span></a></p>
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<p class="Normal">FDA:</p>
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<p class="Normal">Food and Drug Administration (FDA)<br />
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Office of Acquisitions and Grants Services (OAGS)<br />
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Grants Management Branch<br />
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Email:<a href="/cdn-cgi/l/email-protection#aae5ebedf9edd8cbc4ded9fac5c6c3c9d3eacccecb84c2c2d984cdc5dc"><span class="__cf_email__" data-cfemail="266967617561544748525576494a4f455f66404247084e4e5508414950">[email protected]</span></a></p>
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<A HREF="/grants/guide/WeeklyIndex.cfm?02-05-21">Weekly TOC for this Announcement</A><br>
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<A HREF="/grants/guide/index.html">NIH Funding Opportunities and Notices</A>
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