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<TITLE>NOT-OD-08-002: NIH Announces Plans to Eliminate Paper Notification of Notice of Award (NoA) Letters</TITLE>
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<META NAME="description" CONTENT="NIH Funding Opportunities and Notices in the NIH Guide for Grants and Contracts: NIH Announces Plans to Eliminate Paper Notification of Notice of Award (NoA) Letters NOT-OD-08-002. NIH">
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<span class="addtitle">NIH Announces Plans to Eliminate Paper Notification of Notice of Award (NoA) Letters</span>
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<hr noshade>
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<p><span class="Heading3">Notice Number: </span><strong>NOT-OD-08-002</strong></p>
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<p><span class=Heading3>Key Dates</span><br>
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Release Date: October 9, 2007</p>
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<p><span class=Heading3>Issued by</span><br>
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National Institutes of Health (NIH), (<a href="http://www.nih.gov/">http://www.nih.gov/</a>) </p>
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<p>The NIH continues toward its goal of a paperless grants process. <strong>Effective January 1, 2008</strong>, NIH will no longer provide paper notification of the Notice of Award (NoA) letters. Instead, NoAs will be sent solely via e-mail to grantee organizations and will be accessible in the eRA Commons through the Status module.<br>
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<br>
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All award recipients are required to be e-mail enabled to allow for the electronic transmission of the NoA. Institutions registered in the Commons should verify the e-mail address on file is correct, or add the appropriate e-mail address. Authorized officials can <a href="https://commons.era.nih.gov/commons-help/189.htm">edit the Institutional Profile</a> in the award e-mail field. Any new/prospective grantee institution or organization must register a valid e-mail address in the <a href="http://era.nih.gov/services_for_applicants/apply/institutional_profile.cfm">eRA Commons Institutional Profile</a> once the initial Commons registration process is complete. Organizations are encouraged to use a unique e-mail address that is not specific to an individual in order to avoid communication problems when personnel change. The organization is responsible for maintaining an accurate NoA e-mail address.<br>
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<br>
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NIH provides an additional tool for monitoring NoA activity. On the <a href="http://era.nih.gov/commons/quick_queries/NIH_issued-NGAs.cfm">eRA Commons web site</a>, a query is available to view a report of issued NoAs. The query shows awards made to a particular organization over a selected time period (the organization’s <a href="http://era.nih.gov/commons/quick_queries/IPF_number_search.cfm">IPF Number</a> is required).<br>
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In addition to complying with a Congressional mandate to move from paper-based to electronic systems, these new procedures will also improve consistency and timeliness of communication between NIH, investigators, and institutions during the grant application process. </p>
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<p><span class=Heading3>Inquiries</span></p>
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<p>Inquiries about a specific NoA should be directed to the assigned Grants Specialist listed on the NoA. General inquires about changes to the NoA process may be directed to: <br>
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<br>
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Division of Grants Policy <br>
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Office of Policy for Extramural Research Administration <br>
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National Institutes of Health <br>
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6705 Rockledge Drive, Suite 350 <br>
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Bethesda, MD 20892 <br>
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Telephone: (301) 435-0938 <br>
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FAX: (301) 435-3059 <br>
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Email: <a href="/cdn-cgi/l/email-protection#9ddaeffcf3e9eecdf2f1f4fee4ddf2f9b3f3f4f5b3faf2eb"><span class="__cf_email__" data-cfemail="b4f3c6d5dac0c7e4dbd8ddd7cdf4dbd09adadddc9ad3dbc2">[email protected]</span></a></p>
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<p>The following resources for the eRA Commons should be of assistance: </p>
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<ul type="disc">
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<li>eRA Commons Home Page for organization registration and updates: <a href="https://commons.era.nih.gov/commons/">https://commons.era.nih.gov/commons/</a></li>
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<li>eRA Commons web page for information on features of the Commons: <a href="http://era.nih.gov/commons/index.cfm">http://era.nih.gov/commons/index.cfm</a></li>
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<li>Frequently Asked Questions: <a href="https://commons.era.nih.gov/commons/faq.jsp">https://commons.era.nih.gov/commons/faq.jsp</a></li>
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<li>Commons Helpdesk at 1-866-504-9552 or via the Web at <a href="http://ithelpdesk.nih.gov/eRA/" target="_blank" title="http://ithelpdesk.nih.gov/eRA/" Title="Link to Non-U.S. Government Site">http://ithelpdesk.nih.gov/eRA/</a> (preferred method of contact)</li>
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<A HREF="/grants/guide/WeeklyIndex.cfm?10-12-07">Weekly TOC for this Announcement</A><br>
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<A HREF="/grants/guide/index.html">NIH Funding Opportunities and Notices</A>
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