Design of healthcare services
Evidence review K
NICE Guideline, No. 204
Authors
National Guideline Alliance (UK).Design of healthcare services
Review question
How can, and how should, the perspective of children and young people, and of the parents or carers of babies inform the design of healthcare services?
Introduction
Babies, children and young people accessing healthcare services have needs that may be different to those of adults. These can be related to their size, age, developmental stage, and their different perceptions compared to adults. It is therefore important when designing healthcare services for this population that the perspectives and needs of babies, children and young people are taken into consideration, and that services designed for adults are not adopted without consideration of these needs and perspectives.
The aim of this review is to determine how the views and perspective of babies, children and young people can and should be taken into consideration when designing healthcare services.
Summary of the protocol
See Table 1 for a summary of the population, phenomenon of interest and primary outcomes characteristics of this review.
Table 1
Summary of the protocol.
For further details see the review protocol in appendix A.
Methods and process
This evidence review was developed using the methods and process described in Developing NICE guidelines: the manual. Methods for this review question are described in the review protocol in appendix A and the methods supplement.
Clinical evidence
Included studies
This was a qualitative review with the aim of:
- Understanding how children and young people can and should be involved in the design of healthcare services.
A systematic review of the literature was conducted using a combined search. Seven studies were included in this review. Five studies used qualitative methods (Alderson 2019, Fletcher 2011, Maconochie 2018, Manning 2018, Whiting 2016). In addition, 2 of the included studies used mixed methods (Ellis 2014, Whiting 2018). All studies were conducted in the UK.
Three studies examined the views of children and young people reflecting on their participation in groups intended to involve them in the design of healthcare services (Alderson 2019, Whiting 2016, Whiting 2018). Two of these examined the views of 15-22 year-old members of the NHS England Youth Forum (NHSEYF) about their participation in the forum itself using, respectively, a focus group design and a mixed methods (including semi-structured interviews) design (Whiting 2016, Whiting 2018); 1 study, using a semi-structured interview and co-produced group design, examined the views of looked after children (LAC) and care leavers, aged 15-21 years, about their experience of participating in a Patient and Public Involvement (PPI) group for a health service intervention trial with LAC.
Four of the included studies were service evaluation studies of specific parts of the UK healthcare services that have involved children and young people, and parents of babies, to either affect change in their design and consequent delivery of services (Ellis 2014, Maconochie 2010) or to identify relevant areas for change (Fletcher 2011, Manning 2018). These studies were included because they provided examples of ways in which specific parts of the UK health services have involved children and young people in either the design of healthcare services or the identification of areas in need of change from their perspective. These studies did not contribute to the themes or to the qualitative evidence assessed using GRADE-CERQual, but were reviewed by the committee as they included useful information on participatory methods.
Three of the participatory methods studies used techniques such as ‘Draw, write/tell’ (Fletcher 2011, Maconochie 2018, Manning 2018), whilst 1 study used an experience-based mixed method design (Ellis 2014). One study involved children and young people, aged approximately 4 to 18 years-old, who were either hospital patients or members of a Youth Parliament to identify, respectively, what they think the fundamental attributes and skills of nurses should be, and what they think about when they are about to be and have been admitted to hospital (Fletcher 2011); 1 study involved babies and young children under 4 years old and their parents attending a post-natal health visitor parent-baby group to adapt the group to take into account infants’ perspectives (Maconochie 2018); 1 study involved children and young people, aged 7-15 years, who are survivors of critical illness, and their parents, to identify support needs and preferences for future research priorities (Manning 2018). Finally, 1 study involved children and young people, aged 10-16 years, attending an orthodontic clinic to improve the consultation experience (Ellis 2014).
The included studies are summarised in Table 2 and Table 3.
The data from the 3 included studies examining children and young people’s views were synthesised and explored in a number of central themes and sub-themes (as shown in Figure 1). Main themes are shown in dark blue and sub-themes in pale blue.

Figure 1
Theme map.
See the literature search strategy in appendix B and study selection flow chart in appendix C.
Excluded studies
Studies not included in this review are listed, and reasons for their exclusion are provided in appendix K.
Summary of studies included in the evidence review
Summaries of the studies that were included in this review are presented in Table 2 and Table 3.
Table 2
Summary of included qualitative studies.
Table 3
Summary of included service evaluation studies.
See the full evidence tables in appendix D.
Quality assessment of studies included in the evidence review
A summary of the strength of evidence (overall confidence), assessed using GRADE-CERQual is presented according to the main themes:
Main theme 1: Participation in design of healthcare services
- Sub-theme 1.1: Responsiveness to input. The overall confidence in this sub-theme was judged to be low.
- Sub-theme 1.2: Supported engagement. The overall confidence in this sub-theme was judged to be low.
- Sub-theme 1.3: Working and collaborating with healthcare professionals. The overall confidence in this sub-theme was judged to be low.
Main theme 2: Barriers to, and facilitators of, participation in design of healthcare services
- Sub-theme 2.1: Dissemination of output. The overall confidence in this sub-theme was judged to be very low.
- Sub-theme 2.2: Flexible attendance of sessions. The overall confidence in this sub-theme was judged to be very low.
- Sub-theme 2.3: Format of participation. The overall confidence in this sub-theme was judged to be low.
- Sub-theme 2.4: Incentives to participate. The overall confidence in this sub-theme was judged to be very low.
- Sub-them 2.5: Length and timing of sessions. The overall confidence in this sub-theme was judged to be very low.
- Sub-theme 2.6: Location, transport and travel distance. The overall confidence in this sub-theme was judged to be low.
- Sub-theme 2.7: Opportunities to learn new skills. The overall confidence in this sub-theme was judged to be low.
Findings from the studies are summarised in GRADE-CERQual tables. See the evidence profiles in appendix F for details.
Evidence from reference groups and focus groups
There was no evidence from the children and young people’s reference groups and focus groups for this review so there is no evidence summary in appendix M.
Evidence from national surveys
The grey literature review of national surveys of children and young people’s experience provided additional evidence for this review. A summary of the findings is presented in Table 4.
Table 4
Summary of the evidence from national surveys.
See full the full evidence summary in appendix N.
Economic evidence
A systematic review of the economic literature was conducted but no studies were identified which were applicable to this review question. A single economic search was undertaken for all topics included in the scope of this guideline. See supplementary material 6 for details.
Excluded studies
Economic studies not included in this review are listed, and reasons for their exclusion are provided in appendix K.
Summary of studies included in the economic evidence review
No studies were identified which were applicable to this review question.
Economic model
No economic modelling was undertaken for this review because the committee agreed that other topics were higher priorities for economic evaluation.
The committee’s discussion of the evidence
Interpreting the evidence
The outcomes that matter most
This review focused on the preferences of children and young people in relation to their involvement in the design of healthcare services. To address this issue, the review was designed to include qualitative data, and as a result, the committee could not specify in advance the data that would be located. Instead, they identified the following main themes to guide the review:
- Areas in which babies, children and young people (and parent/carers) would like their perspectives to be taken into account (e.g. design of physical spaces, amenities such as Wi-Fi etc., transport services, feedback regarding staff attitudes and values including participation in staff selection, making services inclusive for marginalised and socially excluded groups, monitoring and evaluation of patient experience etc.)
- Ease of complaints and compliments procedures
- Engagement through social media
- Feedback about how views have affected design of healthcare services
- Input into commissioning and decision making
- Role of co-production with children and young people, and the parents/carers of babies, for example through gaining perspectives and collective engagement through forums and local groups (including via service user representation on groups, youth councils, Patient Participation Groups, maternity and babies etc.) into areas such as CAMHS and others
- Use of age- or developmentally- appropriate format to express views (e.g. drawings)
The main themes that were identified related to participation in the design of healthcare services and barriers to, and facilitators of, participation, such as practicalities of attendance and participation. The committee did not prioritise any of these themes above other ones, and considered all the evidence as valuable in making their recommendations.
There was no evidence found specifically on complaints or compliment procedures.
The quality of the evidence
The quality of the evidence for the systematic review was assessed using GRADE-CERQual, and the quality of the methodology of the individual studies was assessed using the Critical Appraisal Skills Programme (CASP) checklist.
The overall confidence in the review findings ranged from low to very low. Themes were commonly downgraded because of the relevance and adequacy of the data, with all three studies that contributed to the findings (Alderson 2019, Whiting 2016, Whiting 2018) including only participants 15-years and over and participants over the age of 18-years. Unfortunately, these studies did not report sufficient data to determine the number of such participants. Regarding adequacy, few of the themes were supported by rich data and they were accordingly downgraded. All themes were downgraded for methodological limitations although there were only minor concerns about the three studies individually and together. Some themes were also downgraded for coherence because the primary studies did not discuss them in detail and/or it is not clear whether underlying data support the review finding.
The 4 service evaluation case studies, which did not contribute to the qualitative evidence assessed using GRADE-CERQual, were all assessed using the CASP qualitative checklist as having moderate concerns about the reported methodology.
Overall, due to the small amount and poor quality of the evidence, the committee also used their knowledge and experience when drafting the recommendations.
Benefits and harms
The committee discussed the fact that, based on their knowledge and experience, it was important to involve children and young people in the design of healthcare services, and that parents or carers should be involved as proxies for babies or young children, and so they recommended this.
There was little evidence on the involvement of diverse groups, under-represented groups or people who do not use services, although one study involved looked-after children and care leavers participating in a Patient and Public Involvement (PPI) group (Alderson 2019). The committee agreed that it was important to involve people from under-represented groups to ensure that representative input was obtained from across the community who were likely to use the services, but also discussed the fact that people who had not used services may be able to provide insight into reasons for this. They therefore emphasised in the recommendations that it was not just current service-users who should be targeted – it may be that the most valuable feedback would come from previous service users who had used a service but had discontinued for one reason or another, or potential users who had reasons why they had not accessed the service. The committee discussed how to identify these under-represented groups but were aware of pro-active methods that could be used such as outreach work to engage and ask opinions from people who are not accessing services, targeting economically deprived areas, using index of multiple deprivation for schools and home addresses, and using snowball sampling. The committee also included a separate recommendation, based on their knowledge and experience, that healthcare professionals should not make assumptions about who should and could be involved in healthcare design, and that all children and young people would have relevant opinions.
The committee discussed the evidence from the theme on barriers and facilitators to participation. The major barriers to participation by children and young people appeared to be practical concerns such as travel to venues, convenient timing of sessions, and flexibility of participation. In addition to this, the committee were aware that children or young people with disabilities or communication difficulties would require additional support to attend or participate. Children and young people did not seem to think it was necessary to be paid to provide input, although the group of looked after children had more concerns about travel expenses and meal vouchers. However, there were other incentives to participation such as certificates, learning new skills, helping other people, or learning more about the NHS. Young people also expressed the view that the content should be interactive, age and developmentally appropriate, and had concerns that some topics would be too difficult for younger children to understand. The committee therefore made a recommendation stating that contributing should be made easy, engaging, and that practical issues should not prevent involvement.
The systematic review evidence from the theme of participation in design of healthcare service showed that young people are motivated to provide input into the design of healthcare services. Young people also value being supported during their participation and engagement with the process, and valued working and collaborating with healthcare professionals for both the expert knowledge they have and the professional relationships they cultivate with them, but they want to know that their voices are genuinely being heard and listened to, and acted upon. The committee agreed that it was important to provide feedback on the action that had been taken and were aware of a number of ways to do this, including methods such as ‘Ask Listen Do’ and ‘You Said We Did’, and made a recommendation to state this. The committee agreed that obtaining input from children and young people should be meaningful and not tokenistic, and that if children and young people felt their input was not being taken seriously and acted upon then they were less likely to engage in the future.
The 4 service evaluation studies provided examples of ways in which specific parts of the UK health services have involved children and young people in either the design of healthcare services or the identification of areas in need of change from their perspective. The committee reviewed this evidence and discussed the examples (such as the draw/write/tell technique, an experience-based design approach, a multi-faceted participatory approach, and the use of social media). The committee agreed that it was not possible to recommend a single method in this guideline as the best way to involve children and young people but that a variety of methods could be used, and this backed up their recommendation that obtaining input into service design needed to be engaging and age-appropriate.
In addition to the systematic review evidence there was some additional evidence from the national surveys of children and young people’s experience. One survey had identified that young people were keen to input into care and treatment, to improve the service for others, and young people in another survey indicated that they felt they should be involved in identifying needs or problems, designing physical spaces, designing publicity materials, and be involved in budgets, policies and recruitment, as well as mystery shopping and reviewing services. Children and young people suggested different ways of obtaining this input with preferred methods including small focus groups, as well as age-appropriate surveys or questionnaires, which could be completed by parents on behalf of younger children. Incentives to complete surveys, such as small payments, were also considered a good idea. The committee agreed that the evidence from the national surveys reinforced the evidence from the systematic review, and that their recommendations on involvement in design of services and co-production would allow organisations to involve young people in all these areas and using these different techniques.
Cost effectiveness and resource use
There was no existing economic evidence for this review. The committee agreed that meaningful involvement of children and young people in the design of services would require resources and time, but that this should still be regarded as a best practice as it should lead to the design of more appropriate and acceptable services in the long term. The committee agreed that many healthcare organisations already did this and that there were pockets of good practise already, but that the recommendations would make this more consistent across the health service.
Other factors the committee took into account
The committee discussed that the United Nations Convention on the Rights of the Child states that ‘Every child has the right to express their views, feelings and wishes in all matters affecting them, and to have their views considered and taken seriously’ and that the recommendations made reinforced this position.
Recommendations supported by this evidence review
This evidence review supports recommendations 1.7.1 to 1.7.4 in the NICE guideline.
References
Alderson 2019
Alderson, H., Brown, R., Smart, D., Lingam, R., & Dovey‐Pearce, G. (2019). ‘You’ve come to children that are in care and given us the opportunity to get our voices heard’: The journey of looked after children and researchers in developing a Patient and Public Involvement group. Health Expectations, 22(4), 657–665. [PMC free article: PMC6737768] [PubMed: 31115138]Ellis 2014
Ellis, P. E., & Silverton, S. (2014). Using the experience-based design approach to improve orthodontic care. Journal of orthodontics, 41(4), 337–344. [PubMed: 25404670]Fletcher 2011
Fletcher, T., Glasper, A., Prudhoe, G., Battrick, C., Coles, L., Weaver, K., & Ireland, L. (2011). Building the future: children’s views on nurses and hospital care. British journal of nursing, 20(1), 39–45. [PubMed: 21240138]Maconochie 2010
Maconochie, H., & McNeill, F. (2010). User involvement: children’s participation in a parent-baby group. Community Practitioner, 83(8). [PubMed: 20722326]Manning 2018
Manning, J. C., Hemingway, P., & Redsell, S. A. (2018). Survived so what? Identifying priorities for research with children and families post‐paediatric intensive care unit. Nursing in critical care, 23(2), 68–74. [PubMed: 28516470]Whiting 2016
Whiting, L., Roberts, S., Etchells, J., Evans, K., & Williams, A. (2016). An evaluation of the NHS England Youth Forum. Nursing Standard.Whiting 2018
Whiting, L., Roberts, S., Petty, J., Meager, G., & Evans, K. (2018). Work of the NHS England Youth Forum and its effect on health services. Nursing children and young people, 30(4), 34–40. [PubMed: 29944305]
Appendices
Appendix A. Review protocol
Appendix B. Literature search strategies
Appendix C. Clinical evidence study selection
Appendix D. Clinical evidence tables
Appendix E. Forest plots
Forest plots for review question: How can, and how should, the perspective of children and young people, and of the parents or carers of babies inform the design of healthcare services?
No meta-analysis was conducted for this review question and so there are no forest plots.
Appendix F. GRADE-CERQual tables
Appendix G. Economic evidence study selection
Economic evidence study selection for review question: How can, and how should, the perspective of children and young people, and of the parents or carers of babies inform the design of healthcare services?
No economic evidence was identified which was applicable to this review question.
Appendix H. Economic evidence tables
Economic evidence tables for review question: How can, and how should, the perspective of children and young people, and of the parents or carers of babies inform the design of healthcare services?
No economic evidence was identified for this review.
Appendix I. Economic evidence profiles
Economic evidence analysis for review question: How can, and how should, the perspective of children and young people, and of the parents or carers of babies inform the design of healthcare services?
No economic evidence was identified for this review.
Appendix J. Economic analysis
Economic evidence analysis for review question: How can, and how should, the perspective of children and young people, and of the parents or carers of babies inform the design of healthcare services?
No economic analysis was conducted for this review question.
Appendix K. Excluded studies
Excluded studies for review question: How can, and how should, the perspective of children and young people, and of the parents or carers of babies inform the design of healthcare services?
Clinical studies
Table 9
Excluded studies and reasons for their exclusion.
Economic studies
No economic evidence was identified for this review. See supplementary material 6 for details.
Appendix L. Research recommendations
Research recommendations for review question: How can, and how should, the perspective of children and young people, and of the parents or carers of babies inform the design of healthcare services?
No research recommendations were made for this review question.
Appendix M. Evidence from reference groups and focus groups
Reference group and focus group evidence for review question: How can, and how should, the perspective of children and young people, and of the parents or carers of babies inform the design of healthcare services?
Methods for the reference and focus groups and details of how input was obtained from the children and young people are described in Supplement 4.
No evidence from the reference groups or focus groups was identified for this review question.
Appendix N. Evidence from national surveys
Final
Evidence reviews underpinning recommendations 1.7.1 to 1.7.4 in the NICE guideline
These evidence reviews were developed by the National Guideline Alliance which is a part of the Royal College of Obstetricians and Gynaecologists
Disclaimer: The recommendations in this guideline represent the view of NICE, arrived at after careful consideration of the evidence available. When exercising their judgement, professionals are expected to take this guideline fully into account, alongside the individual needs, preferences and values of their patients or service users. The recommendations in this guideline are not mandatory and the guideline does not override the responsibility of healthcare professionals to make decisions appropriate to the circumstances of the individual patient, in consultation with the patient and/or their carer or guardian.
Local commissioners and/or providers have a responsibility to enable the guideline to be applied when individual health professionals and their patients or service users wish to use it. They should do so in the context of local and national priorities for funding and developing services, and in light of their duties to have due regard to the need to eliminate unlawful discrimination, to advance equality of opportunity and to reduce health inequalities. Nothing in this guideline should be interpreted in a way that would be inconsistent with compliance with those duties.
NICE guidelines cover health and care in England. Decisions on how they apply in other UK countries are made by ministers in the Welsh Government, Scottish Government, and Northern Ireland Executive. All NICE guidance is subject to regular review and may be updated or withdrawn.